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Oral Abstract Presenter Info

Oral Abstract Presenter Information

Thursday, March 12 – Friday, March 13, 2026
Hilton Arlington National Landing Hotel

Oral Acceptances were sent via email on Tuesday, November 25, 2025
Oral Presentation times were sent via email on Thursday, January 15, 2026
Picture/Bio upload link were sent via email on Thursday, January 15, 2026

DEFINITION
Oral Abstract Presenters will be presenters at the in-person meeting being held March 12-13, 2026. Presenters must complete the assigned tasks noted below. Presenters should be prepared to be available during their entire respective presentation time/date.

Accepted abstracts will be published in the Journal of Head Trauma Rehabilitation.

DEADLINES & REQUIRED ACTIONS:
Please login (if necessary) and complete the following tasks

  • Thursday, February 12, 2026 — Oral Abstract Presenter Registration
    • To present your oral presentation at the conference and be published, all presenters are required to register for the meeting no later than February 12, 2026. Please ensure your membership is current prior to registering.
    • If you will need a letter from NABIS to help with getting a VISA to travel, please check that option during your registration.
  • Friday, February 20, 2026 – Hotel Reservation
  • Tuesday, February 24, 2026 – Picture & Bio upload
    • We invite you to upload your professional headshot and bio to be featured in the conference program for attendees to see (link sent via email on 1/15/2026)
  • Presentation Upload: The presenting author will receive an email in late February to upload the presentation early, online.
    • If you wish to do so, it must be submitted by Monday, March 9th at 5:00pm ET.
    • After this date, you will need to come to the onsite Speaker Ready Room to upload.

PRESENTATION TIMING BREAKDOWN
Your presentation timing should have been emailed to you, but can also be found in the program here.

  • 8 minutes of presentation time
  • 2 minutes of Q&A

Please be mindful of your allotted time as you prepare your talk. The timing of all presentations will be strictly enforced by the session moderators.

PRESENTER PICTURE & BIO UPLOAD
Link sent via email on 1/15/2026

Share Your Bio with Us!

Please enter a short biography to be featured in the conference program. By sharing your bio, you help set the context for your presentation, supports thoughtful dialogue, connection throughout the conference AND gives fellow attendees insight into your experience, research interests, and role in the field.

  • Paragraph format
  • Maximum 250 words

Upload Your Presenting Author/Invited Speaker Picture

We invite you to upload your professional headshot to be featured in the conference program. Sharing your photo helps create a more connected and welcoming experience, making it easier for colleagues and attendees to recognize you, start conversations, and build meaningful professional connections throughout the meeting.

SLIDE PREPARATION

  • General Guidelines: Consider no more than 1 – 2 slides for each minute of presentation time. Please work to make your slides easy to read, using sharply contrasting text on your chosen background. Select a font and size that will be easily readable and ensure that each slide does not contain so much data/images/pictures that it is confusing or overwhelming for the viewer.
  • Template: There is not a meeting-specific template that you must use.
  • Format: We will only accept slides in PowerPoint (.ppt or .pptx). If you are using Apple/Keynote, you will need to convert your presentation to PowerPoint prior to submitting your slides.
  • Ratio: 16:9
  • Presenter View: This will not be available, please plan accordingly.
  • File Naming: Maximum of 50 characters. Please use this file naming convention: Day of Presentation and Last Name (i.e. Thu-August-8-Doe).
  • Videos: Embed your video within your presentation and bring a backup of your video as a separate file on your USB drive. Internet will not be available onsite at the lectern.
  • Animations/Transitions: Ensure that your presentation does NOT have a preset timer to advance slides.

ONLINE SLIDE DELIVERY

The presenting author will receive an email in late February to upload your presentation early, online. If you wish to do so, it must be submitted by Monday, March 9th at 5:00pm ET. After this date you will need to come to the onsite Speaker Ready Room.

ON SITE SLIDE DELIVERY

Please plan to visit the onsite Speaker Ready Room a minimum of 24 hours prior to your session time. If your session is taking place in less than 24 hours, we will not accept any changes.

Speaker Ready Room Location: Monroe I (Plaza Level)

Speaker Ready Room Hours (ET):

  • Wednesday, March 11: 7:30am-4:00pm
  • Thursday, March 12: 7:00am-5:00pm
  • Friday, March 13: 7:00am-3:30pm

ONSITE TECHNOLOGY DETAILS

  • Dedicated technicians will be assigned to your room for the full duration of your session.
  • Presentation slide decks will be brought up by the technician in the room from submissions at the Speaker Resource Room.
  • Presenter/Moderator Tools:
    • A monitor will be on the floor near the stage for presenters to view the slides they are presenting to the audience.
      • This is also for moderators/panelists to follow along.
    • A clicker will be provided for presenters to click through their slides at the podium.
    • A timer will also be provided and set by the technician in the room.
  • Audio:
    • A wired microphone will be located at the podium for presenters to use.
    • For panel discussions/moderators, there will be (2) shared microphones at the head tables.
    • Audience Q&A: (2) handheld microphones available.
  • Your room is equipped with (2) screen(s) and full speaker coverage.

If you encounter any issue, please alert the moderator or technician immediately

STAGE LOGISTICS

  • Please arrive approximately 10 minutes prior to the session and sit in the front row near either stage entrance.
  • You will be introduced by the moderator and asked to come on stage at the time of your presentation.
  • Please stay on stage for the Q&A portion of your presentation.
  • Exit the stage after your respective Q&A.

Questions?

Need to Register?

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