Poster Abstract Presenter Info
Poster Abstract Presenter Information
Thursday, March 12 – Friday, March 13, 2026
Hilton Arlington National Landing Hotel
Poster Acceptances were sent via email on Tuesday, November 25, 2025
Poster Session times were sent via email on Wednesday, January 14, 2026
ePoster, Picture/Bio upload link were sent via email on Wednesday, January 14, 2026
DEFINITION
Poster Abstract Presenters will be presenters at the in-person meeting being held March 12-13, 2026. Presenters must complete the assigned tasks noted below. Presenters should be prepared to attend the in-person Poster Session(s) at the Conference during their respective time/date.
Accepted abstracts will be published in the Journal of Head Trauma Rehabilitation
DEADLINES & REQUIRED ACTIONS:
Please login (if necessary) and complete the following tasks
- Thursday, February 19, 2026 — Poster Presenter Registration
- To present your poster at the conference and be published, all presenters are required to register for the meeting no later than February 19, 2026. Please ensure your membership is current prior to registering.
- Friday, February 20, 2026 – Hotel Reservation
- Tuesday, February 24, 2026 at 5:00pm ET — Electronic Poster Due (link sent via email 1/14/24)
- Tuesday, February 24, 2026 – Upload your bio/picture (link sent via email on 1/14/2024)
- We invite you to upload your professional headshot and bio to be featured in the conference program for attendees to see (details below)
TRADITIONAL POSTER SESSION LOCATION & TIMING
Location: All Poster Sessions will take place in the Crystal Ballroom of the Hilton Arlington National Landing Hotel on the Plaza Level.
Timing: Please visit the interactive program to determine your respective poster session.
POSTER SESSIONS
Each presenter has been assigned a presentation session and received email communication. If you do not know your poster presentation session, please look for it in the program by clicking here.
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- Session A – Thursday, March 12, 2026, 9:00 – 10:10am
- Session B – Friday, March 13, 2026, 9:00 – 10:10am
POSTER DIMENSIONS
The maximum size for posters:
- 109 cm width x 109 cm height
- 43 in width x 43 in height
Please note you are sharing a board with another presenter. Posters larger than the maximum size may be removed from the meeting.
TRADITIONAL POSTER SET UP/BREAK DOWN
Presenters are responsible for setting up their posters prior to each session at the designated times listed below.
- Poster Session A Setup: You may hang your poster on
- Wednesday, March 11 between 12:30-4:30pm
- Thursday, March 12 between 7:00-9:00am.
- Poster Session A Removal: All posters must be removed by Thursday, March 12 at 1:30pm.
- Poster Session B Setup: You may hang your poster on Friday, March 13 between 7:00-10:05am
- Poster Session B Removal: All posters must be removed by Friday, March 13 at 1:30pm.
All posters not removed will be discarded.
Additional Information:
- Adhering your Poster: Push pins supplied on-site. Poster abstract numbers will be posted to help designate poster display locations.
- Third Party Poster Creators: If a third party is creating your poster, presenters are responsible for providing the specifications to the poster designer and printing options.
- Please Note: NABIS staff are not available to hang, remove or store your poster. Poster containers left on the floor will be removed.
- Printing: The hotel does not have printing onsite, but you can ship to it, please contact Gio.Reyes@Hilton.com for more information. There are several walkable printers nearby.
- QR Codes: QR codes are allowed
ELECTRONIC POSTER DETAILS
The electronic posters will be available for viewing by attendees at the start of the conference in March and for approximately 6 months after the meeting on the website. As a general guideline, please work to make your poster easy to read, using sharply contrasting text on your chosen background. Select a font and size that will be easily readable for the viewer.
- File Format: We will only accept the poster as a 1-page PDF file.
- Upload deadline: Tuesday, February 24, 2026 at 5:00pm ET
- File Size Limit: 10 MB
- Orientation: Landscape is the preferred orientation.
- Template: There is no meeting-specific template that you must use.
- File Naming: Please use this file naming convention: Last Name-abstract number (i.e. Smith-OTME-24-)
- Upload link: (sent via email)
Please note: uploads must be done by the original abstract submitter
Share Your Bio with Us!
Please enter a short biography to be featured in the conference program. By sharing your bio, you help set the context for your presentation, supports thoughtful dialogue, connection throughout the conference AND gives fellow attendees insight into your experience, research interests, and role in the field.
- Paragraph format
- Maximum 250 words
Upload Your Presenting Author/Invited Speaker Picture
We invite you to upload your professional headshot to be featured in the conference program. Sharing your photo helps create a more connected and welcoming experience, making it easier for colleagues and attendees to recognize you, start conversations, and build meaningful professional connections throughout the meeting.
Upload BOTH when you upload your ePoster!
QUESTIONS?
- Poster Abstract Questions? Please contact Jennifer Wyllie at jwyllie@internationalbrain.org
- Technical/ePoster Upload Questions? Please contact Ginger Vazquez at gvazquez@internationalbrain.org
- Registration Questions? Please contact Colleen LoGrande at clogrande@internationalbrain.org.
