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Pre-Conference Speakers (CME) Info

Pre-Conference Speakers (CME) Information

Wednesday, March 11, 2026
Hilton Arlington National Landing Hotel

DEFINITION

Pre-Conference Speakers (CME) will be presenters at the in-person meeting being held March 11-13, 2026. Presenters must complete the assigned tasks noted below. Presenters should be prepared to be available during their entire respective session time/date.

DEADLINES & REQUIRED ACTIONS:

Please login (if necessary) and complete the following tasks

  • Thursday, February 12, 2026 — Pre-Conference Speaker (CME) Registration
    • To present at the conference, all presenters are required to register for the meeting no later than February 12, 2026. Please ensure your membership is current prior to registering.
    • If you will need a letter from NABIS to help with getting a VISA to travel, please check that option during your registration.
  • Final Presentation Upload: All Pre-Conference Speakers were sent an email on Wednesday, February 18th to upload their presentation early, online.
    • If you wish to upload online, it must be submitted by Monday, March 9th at 5:00pm ET.
    • After this date, you will need to come to the onsite Speaker Ready Room to upload.

PRESENTATION INSTRUCTIONS

CME REQUIREMENTS

  • Slide guidelines
  • Required CE/CME slides
    • Download and use as an example to how your slides should be formatted for compliance.
  • Each presenter must have their own individual presentation uploads for the session. We can no longer accept large files of consolidated slides for actual conference presentation.
  • Please also read the instructions below regarding the formatting of your presentation. 

SLIDE PREPARATION

  • General Guidelines: Consider no more than 1 – 2 slides for each minute of presentation time. Please work to make your slides easy to read, using sharply contrasting text on your chosen background. Select a font and size that will be easily readable and ensure that each slide does not contain so much data/images/pictures that it is confusing or overwhelming for the viewer.
  • Template: There is not a meeting-specific template that you must use.
  • Format: We will only accept slides in PowerPoint (.ppt or .pptx). If you are using Apple/Keynote, you will need to convert your presentation to PowerPoint prior to submitting your slides.
  • Ratio: 16:9
  • Presenter View: This will not be available, please plan accordingly.
  • File Naming: Maximum of 50 characters. Please use this file naming convention: Day of Presentation and Last Name (i.e. Thu-August-8-Doe).
  • Videos: Embed your video within your presentation and bring a backup of your video as a separate file on your USB drive. Internet will not be available onsite at the lectern.
  • Animations/Transitions: Ensure that your presentation does NOT have a preset timer to advance slides.

FINAL PRESENTATION UPLOAD

ONLINE SLIDE DELIVERY

The presenter was sent an email on Wednesday, February 18th to upload their presentation early, online. If you wish to do so, it must be submitted by Monday, March 9th at 5:00pm ET.

After this date you will need to come to the onsite Speaker Ready Room.

ON SITE SLIDE DELIVERY

Please plan to visit the onsite Speaker Ready Room a minimum of 24 hours prior to your session time. If your session is taking place in less than 24 hours, we will not accept any changes.

Speaker Ready Room Location: Monroe I (Plaza Level)

Speaker Ready Room Hours (ET):

  • Wednesday, March 11: 7:30am-4:00pm
  • Thursday, March 12: 7:00am-5:00pm
  • Friday, March 13: 7:00am-3:30pm

PRESENTATION TIMING BREAKDOWN

Your presentation timing should have been emailed to you, but can also be found in the program here.

Your presentation breakdown was emailed on Wednesday, February 18th. if you can’t locate it please contact Ginger Vazquez.

Please be mindful of your allotted time as you prepare your talk. The timing of all presentations will be strictly enforced .

ONSITE TECHNOLOGY DETAILS

  • Dedicated technicians will be assigned to your room for the full duration of your session.
  • Presentation slide decks will be brought up by the technician in the room from submissions at the Speaker Resource Room.
  • Presenter/Moderator Tools:
    • A monitor will be on the floor near the stage for presenters to view the slides they are presenting to the audience.
      • This is also for moderators/panelists to follow along.
    • A clicker will be provided for presenters to click through their slides at the podium.
    • A timer will also be provided and set by the technician in the room.
  • Audio:
    • A wired microphone will be located at the podium for presenters to use.
    • For panel discussions/moderators, there will be (2) shared microphones at the head tables.
    • Audience Q&A: (2) handheld microphones available.
  • Your room is equipped with (1) screen(s) and full speaker coverage.

If you encounter any issue, please alert the moderator or technician immediately

Questions?

Need to Register?

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